Graduation Evaluation Period (GEP) - this is the period during which the units you studied are examined to ensure that all requirements have been met and that you are eligible to be conferred (awarded) with your degree. You cannot complete the Graduation Registration process until after you have been conferred.
Testamur - the degree certificate that lists the course that has been completed.
Transcript - a record of your enrolment and the results you obtained for each unit.
Conferral - the process of awarding a degree, once it has been confirmed that all requirements have been met. This occurs at the end of the Graduation Evaluation Period.
Certification of Grades - occurs after the end of each term and the official grades are published to students on the certification date. The Graduation Evaluation Period commences after the official grades have been published.
FREQUENTLY ASKED QUESTIONS
Our student system will identify once a student has successfully satisfied all of the requirements for a course and staff will assess eligibility for graduation.
Eligibility will be assessed 10 working days after the official Certification of Grades date (as published in the Key Dates Calendar).
Conferral Date is the date on which you are officially conferred with your award. This date will be printed onto your testamur (certificate) and academic history and is the date when you are officially recognised as a CQUniversity graduate.
You cannot register for graduation until you have been conferred with your degree. Conferral dates are also published in the Key Dates Calendar.
For any enquiries relating to the conferral of your degree, please contact the Course Advice team.
Students who wish to change their name details on the University's records must write to the Student Records team, providing a copy of their former and current signatures and supporting certified documents. Where changes are made after each term's Certification of Grades date, students must ALSO advise the Graduation team of this change. Testamurs will be printed according to the University's records.
- ensure correct knowledge of graduation term dates and eligibility
- ensure correct knowledge of Graduation Ceremony dates, times and locations, as well as registration closure dates for each ceremony
- maintain address and email details correctly on MyCQU
- complete an electronic Graduation Registration on MyCQU.
Access the Support view, Graduation section in MyCQU and follow the prompts to complete the Graduation Registration. If you have forgotten your password or you are having difficulties accessing MyCQU, you will need to speak with the IT Helpdesk and they will reset your password for you or assist in resolving your issues. The contact number is 1300 666 620. Please email the Awards and Results Team at firstname.lastname@example.org and include which graduation ceremony you would like to attend, along with your head circumference and height in centimetres.
The Graduation Registration fee is $160.00. This fee includes your attendance to the ceremony, the hire of your academic regalia, your mortarboard (hat) which we gift to you to keep and two complimentary guest tickets (you as a graduate do not require a ticket). If you are a PhD graduate the fee includes your attendance to the ceremony, hire of your academic regalia including gown, bonnet and hood links (you are gifted your hood links to keep) and two complimentary guest tickets (as a PhD graduate, you do not require a ticket). This registration fee is a standard fee for all graduates and no reductions to this fee will be made, irrespective of regalia you may already own. If you identify as Aboriginal and/or Torres Strait Islander, you may be able eligible for funding to assist with paying your graduation registration fee. Please contact the Scholarships team at email@example.com to find out more.
With your graduation registration fee, you automatically receive two complimentary guest tickets (you as a graduate do not require a ticket). Due to COVID-19, all venues are required to meet strict capacity and social distancing requirements and therefore we are unable to advise if additional tickets will be for sale until after registrations for the ceremony have closed. Advice on additional tickets will be included in your Student Information sheet emails to registered students up to a week before the ceremony.
Graduates may attend a Graduation Ceremony that occurs on a date after the end of the relevant GEP. A condition of attendance at a CQUniversity Graduation Ceremony is that studies must have been completed in accordance with the relevant timelines that apply to each respective ceremony. Other restrictions may apply to some ceremonies. CQUniversity graduates are permitted to attend a ceremony at any of the locations we host.
Debtors will be permitted to:
- attend the ceremony
- wear academic regalia
- invite guests in accordance with any prescribed guest limits
- cross the ceremony stage
- be presented with a testamur wallet containing an explanatory document in place of the testamur (certificate)
- have photographs taken
- partake of refreshments, if provided.
Debtors will not be permitted to:
- be presented with the actual testamur at the ceremony (you will be handed a blank testamur until payment is received);
- collect their testamur.
The University will not release testamurs until all debts to CQUniversity are finalised. Finalisation of debts must occur no less than 10 working days prior to the date of the Graduation Ceremony.