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Online Booking & Payment Request

The purpose of this form is to provide enough information to Accounts Receivable to enable the establishment of an online event for the purpose of collecting monies payable to the University and to collect registration information for you.

This system will offer a streamlined booking system for your conference or event providing an accurate summary of attendees, relevant details and an up-to-date record of outstanding payments. The secure online credit card payment facility provides your customers with a seamless booking system.

If you require any assistance when completing this request form please contact:

CQU Debtors
07 4923 2323
cqudebtors@cqu.edu.au


Name of Event:


Event Period:
Date and time.
From:
To:


Event Location:
The actual address location where the event will take place.



City/Town:
State:


Event Type:


Registration Date:
The date registrations are available from.


Last Date for Bookings:
The closing date for registrations.


Maximum Number of Attendees:
Max 999999.


Maximum Number of Places in one Booking:
Suggested no more than 99.


Do you require the names of all persons attending the event?:
In some instances you will only need the details of the person making the booking (e.g. Ticket Sales).


Do you expect high demand for this Event?:
A Waiting List provision is available.
Only select Yes if you expect your Event may be sold out. Refer to the value that you nominated in the 'Maximum Number of Attendees' Question)


What is the Revenue Costing for this Event?:
Please contact your Finance Officer for this information.

Account:

Fund:

Department:

Location:

Program:

Class:

Project:


Will you be offering a discount for Early Bird registrations?:

If yes, what will the closing date be for Early Bird registrations?:


Will your fee structure depend on the Attendee Type?:
(e.g. Staff, Student, Public, Presenter, Sponsoring Company etc.)


Please outline the proposed fee structure for your event:
If your fee structure depends on the attendee type, please list them here.

Note: If you have only one attendee type, enter "ALL"

Attendee Type:

Early Bird Discount (incl. GST):

Standard Fee/Amt (incl. GST):

GST Code:

Enter more attendees

Attendee Type:

Early Bird Discount (incl. GST):

Standard Fee/Amt (incl. GST):

GST Code:

Attendee Type:

Early Bird Discount (incl. GST):

Standard Fee/Amt (incl. GST):

GST Code:

Attendee Type:

Early Bird Discount (incl. GST):

Standard Fee/Amt (incl. GST):

GST Code:

Attendee Type:

Early Bird Discount (incl. GST):

Standard Fee/Amt (incl. GST):

GST Code:


List all optional Event line items with an applicable GST Code:
(e.g. Additional Workshops, Dinners, Social events, etc.) If more optional items are required, please email them to applicable email address.

Event Line Item:

Amount(incl. GST):

GST Code:

Enter more event line items

Event Line Item:

Amount(incl. GST):

GST Code:

Event Line Item:

Amount(incl. GST):

GST Code:

Event Line Item:

Amount(incl. GST):

GST Code:


What information do you need from your attendees?
You may choose to customise up to seven data fields (e.g. Dietary Requirements, Qualifications etc.)

Available Reporting Fields:
Title, Given Name, Surname :
Preferred Name :
Gender :
Address :
Company :
Position (within the Company) :
Telephone :
Fax :
Email :
ABN :
:
:
:
:
:
:
:


How often do you require a Status Report detailing bookings and payments for your Event?



Refund Conditions:
The conditions under which a refund will be given.

Attendee Type

Examples Include:
Refunds will NOT be available or
Refunds will only be available to a certain date.


Refund Guideline Location


Additional Information

The following information is available and may assist Accounts Receivable when establishing my Event online.



Conference Co-ordinator Details

Name:

Faculty/Division/Section:

Campus:

Building Number:

Room Number:

Phone:

Email:


Once all details have been completed, please click the 'Submit Request' button. The above details will be forwarded to Accounts Receivable and your Event will be configured within the system. Accounts Receivable will contact you and advise of the progress. Once available, customers will have the ability to register for your Event and pay using a secured online payment facility.