Frequently Asked Questions

Certification of Results - refer to the Assessment Policy at the CQUniversity Policy website

Electronic Graduation Registration

Available in CQUniversity central on the student' home page

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Eligibility to Graduate

How am I identified as a graduate?

The Student Records System will identify once a student has successfully satisfied all of the requirements for a program and Faculty staff will assess eligibility for graduation.

When will my eligibility for graduation be assessed?

10 working days after the official Certification of Results date (as published in the calendar of Principal Dates).

What is Confer Date?

Confer Date is the date on which you are officially conferred with your award. This date will be printed onto your testamur (certificate) and academic history and is the date when you are officially recognised as a CQUniversity graduate.

When can I see my graduation status on the Student Records System?

In most cases, 11 working days after the official Certification of Results date (as published in the calendar of Principal Dates). Various factors may influence this process. Contact your Faculty Course Information Centre Advisor if you have any concerns.

Where will the notification of my graduation be sent?

Graduation Letters will be sent to the mailing address that is recorded on the Student Records System as at the relevant Confer Date.

What do I do if my mailing address on the Student Records System is incorrect?

Address details can be amended on CQUcentral up to the official Certification of Results date (as published in the calendar of Principal Dates). If you have not updated your mailing address by that date, it is recommended that you lodge a Mail Redirection form at Australia Post. CQUniversity does not accept responsibility for any official communication that fails to reach a student who has not followed the above procedure.

What do I do if my name is spelt incorrectly on the Student Records system?

Students who wish to change their name details on the University's records must write to the Manager, Student Records, providing a specimen of their former and current signatures and supporting certified documents. Where changes are made after each term's Certification of Results date, students must ALSO advise the Graduation Section of this change. Testamurs will be printed according to the University’s Student Records System.

What are my responsibilities with regard to Graduation?

ensure correct knowledge of graduation term dates and eligibility;
ensure correct knowledge of graduation ceremony dates, times and locations;
maintain address and e-mail details correctly on CQUcentral;
complete an electronic Graduation registration on CQUcentral.

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Graduation Ceremonies

When and Where are Graduation Ceremonies held?

Graduation ceremonies are held in various locations each year and attendance is optional. The Schedule of Graduation Ceremonies is located under the "Ceremonies" heading on the Graduation Home Page.

How do I register to attend a Graduation Ceremony?

Access the "Register for Graduation" section on CQUcentral and follow the prompts to complete the graduation registration.

What do I do after I have registered to attend a Graduation Ceremony?

After completion of an online graduation registration pay the amount due, as specified on your Graduation Registration Summary. Approximately four weeks prior to a Graduation Ceremony information will be placed under the “Year” heading on the Graduation Home Page. Select Click here for details for the appropriate ceremony and you will be directed to the information relevant to the ceremony.

What do I do if I submit my Graduation Registration and want to make a change?

Send an e-mail to: graduation-enquiries@cqu.edu.au or contact the Rockhampton Graduation Office for further information.

Which ceremony can I attend?

Graduates may attend a graduation ceremony that occurs on a date after the end of the relevant GEP. A condition of attendance at a CQUniversity graduation ceremony is that studies must have been completed in accordance with the relevant timelines that apply to each respective ceremony. Other restrictions may apply to some ceremonies.

If I don’t attend a Graduation ceremony, how do I receive my testamur?

You must still complete an electronic Graduation Registration. You can choose to either collect your testamur - available from the Rockhampton Graduation Office only - at no cost or have your testamur mailed (testamurs are sent by registered post).

If I don’t attend a Graduation ceremony, when will I receive my testamur?

After completion of the online graduation registration allow 15 working days for your testamur to be printed, sealed and dispatched. If you choose the option to have your testamur mailed, the appropriate payment must be receipted by CQUniversity before the testamur will be dispatched.

How do I make arrangements for somebody else to collect my testamur?

Testamurs may only be collected by a person other than the graduate where written authorisation by the graduate has been provided to the Rockhampton Graduation Office. The person authorised to collect must supply photo identification at time of collection.

If I receive my testamur, can I attend a graduation ceremony at a later date?

No - once a testamur has been released, a graduate may not attend a subsequent graduation ceremony.

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Graduation Rules

How does owing money to the University affect my graduation?

Debtors will be permitted to:

• attend the ceremony;
• wear academic regalia;
• invite guests in accordance with any prescribed guest limits;
• cross the ceremony stage;
• be presented with a testamur wallet containing an explanatory document in place of the testamur (certificate);
• have photographs taken;
• partake of refreshments, if provided.

Debtors will not be permitted to:

• be presented with the actual testamur at the ceremony;
• collect their testamur

The University will not release testamurs until all debts to CQUniversity are finalised. Finalisation of debts must occur no less than 10 working days prior to the date of the graduation ceremony.

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