Monitoring Academic Progress (MAP)

For information on the different stages of Monitoring Academic Progress, please click the appropriate link below. If you still have further questions, please refer to the Frequently Asked Questions – ‘General’ and ‘MAP Stages 2 & 3’.

• MAP Stage 1
• MAP Stage 2 - Domestic Students
• MAP Stage 2 - International Students studying in Australia on a student visa
• MAP Stage 3
• Frequently asked questions – General
• Frequently asked questions – MAP Stages 2 & 3
• Policy Links

MAP Stage 1

You have been identified at MAP Stage 1 because you have demonstrated unsatisfactory academic progress in your previous term of study. The University defines unsatisfactory academic progress as a student failing more than 50% of their courses in a term, or failing the same course twice. Note there are other factors that can place you on a MAP Stage, please see the MAP policy and procedures.

You are now required to participate in an interview (either face-to-face or over the phone) with a CQUniversity Student Support Centre staff person. Please arrange this interview within 10 working days of the date of your MAP 1 letter by following the link in your MAP 1 email or contacting the Student Support Centre on the details below.

To prepare for the interview please read the MAP 1 Action Plan that was attached to your email. The aim of the interview is to provide you with individualised support to assist you in identifying the factors that contributed to your unsatisfactory academic progress and to help you develop strategies to overcome these obstacles. These strategies are recorded in the abovementioned MAP 1 Action Plan.

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MAP Stage 2: Show Cause

Domestic Students

Step 1

Complete a Show Cause - Student Response Form

Step 2

Attach supporting documentation such as a letter from your medical practitioner for any claim of exceptional, extenuating circumstances.

Step 3

Return your Show Cause - Student Response Form and supporting evidence within 10 working days of your MAP 2 notification to the Manager, Student Support Centre:

International Students studying in Australia on a student visa

Step 1

Complete a Show Cause - Student Response Form

Step 2

Attach supporting documentation such as a letter from your medical practitioner for any claim of exceptional, extenuating circumstances.

Step 3

Make arrangements within 10 working days of your MAP 2 notification for an interview with the Manager, Student Support Centre at the contact details below. It is essential that you bring to the interview your completed Show Cause - Student Response Form and documented evidence to support any claim of exceptional, extenuating circumstances.

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MAP Stage 3: Intent to Cancel Enrolment

If you believe the MAP policy or procedures were not correctly followed you can submit an Appeal Application form. Read the MAP policy and procedures before submitting.

Step 1

Complete the Appeal Application Form

Step 2

Attach supporting documentation.

Step 3

Return your completed Appeal Application Form within 20 working days of the date of your letter of notification to the Manager, Student Business Centre:

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MAP Readmission

Students who have been cancelled through the MAP process will be eligible to return to study one year after their final term of study. The cancellation letter will state what term students are eligible to return to study. To return to study after the cancellation period, please follow the steps below:

Step 1

Complete the Readmission application form

Step 2

When you receive your offer letter you will be instructed to participate in a MAP Readmission interview. This interview can be face-to-face or over the phone. Please contact the Student Support Centre on the contact details below or ssc-map@cqu.edu.au to schedule the interview. Note you cannot enrol in courses until this interview and your Readmission Action Plan have been completed. 

Step 3

Participate in Readmission interview, send completed Readmission Action Plan to the Student Support Centre, allow 3 – 4 working days and then you should be able to enrol in courses.

It is important to note that you must achieve two consecutive terms of satisfactory academic progress or you will return to MAP Stage 3.

Policy Links

Monitoring Academic Progress Policy

Monitoring Academic Progress Procedures