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Contracts

Contracts, Agreements and Memorandums of Understanding

Any document which will bind the University to ongoing duties and responsibilities whether of a financial nature or not should be sent to Chancellery for approval before signing.

Consultancy Agreements

A Standard Consultancy Agreement is used when engaging an external party to undertake services on behalf of the University. A consultancy agreement must be completed and executed prior to the commencement of the services. A copy is available through legaladvice@cqu.edu.au

Confidentiality Deeds are also available through legaladvice@cqu.edu.au

Procedures

Copies of all contracts must be forwarded to Chancellery prior to signature.

Agreements prepared by an external party and agreements prepared by the Legal Office will be forwarded to the appropriate signatory by Chancellery.

Who signs a contract on behalf of the University?

Under the Financial Management Practice Manual contracts must be signed by an officer with the correct level of delegation. Chancellery staff can advise you however the policy of delegation is located here.

All enquiries should be directed to:

legaladvice@cqu.edu.au

Note on Record keeping

The General Retention and Disposal Schedule for Queensland Universities; endorsed by Queensland State Archives in 2005, outlines minimum retention requirements for University sector records.

Records relating to memoranda of understanding to establish relationships with entities external to the University (eg. agreements with other universities both within Australia and overseas).
 Retain for 7 years after memoranda expires, or if no expiry date, retain for 25 years from date MOU signed.
Records relating to agreements to establish relationships with entities external to the University (eg. agreements with other universities both within Australia and overseas).
 Retain for 7 years after agreement expires or 13 years if signed under seal. If no expiry date, retain for 25 years from date agreement signed.
Records relating to contracting-out
 Refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.
See Records and Archives in the Library.