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Purchasing Methods

The Purchasing Methods utilised by the University will depend on the value and risk associated with the specific purchase or category. Typically, the University will use the following methods:

Formal Invitation to Offer (ITO)

Goods and/or Services determined as high value/risk purchases will be conducted through an Invitation to Offer (ITO) process.   An ITO is a formal process, sometimes referred to by other organisations as a ‘tender’. The ITO is utilised to invite submissions from suppliers for the supply of goods and/or services.  ITOs will usually be conducted through the Queensland Government e-Tender website.

Potential suppliers must be registered with the e-Tender website in order to download ITO documents and submit an Offer to the University.  (Link to Queensland Government e-Tender website) 

Purchase Orders

Other purchases may be made by requesting quotes, in accordance with University’s procurement  procedures, and the subsequent issue of a Purchase Order. University Purchase Orders provide the following information:

  • Purchase Order Number;
  • Date;
  • Description of the goods or service required;
  • Quantities of the goods or services;
  • Price;
  • Required delivery date;
  • Delivery address;
  • Billing address;
  • Any special instructions;
  • The name of the University area that is purchasing the goods and/or services; and
  • CQUniversity Terms and Conditions of Purchase Order