Breadcrumb Links:

Invoices

Invoices should be sent to the ‘Bill To’ address specified on the Purchase Order, or where no Purchase Order, the University Buyer/address specified in the contract. Invoices received must be official Tax Invoices, as prescribed by the Australian Taxation Office (ATO), unless otherwise exempt of this requirement by the ATO.

In addition to the ATO requirements, invoices sent to the University for payment should also include the following information to assist with prompt processing and payment:

  • A purchase order number; and
  • A description of the goods and/or services provided.

Payments to Suppliers

The University’s Financial Services Division is responsible for processing invoices and making payments to suppliers. Payment will be made within 30 days of receiving a correctly rendered Tax Invoice, or in accordance with the contracted payment terms (if different).

Payment Methods

The University may make payment via the following methods. Please note that the University no longer makes payments via Cheque.

Electronic Funds Transfer

If a Purchase Order has been issued to a supplier and a correctly rendered Tax Invoice has been received, the Financial Services Division will make payment through an Electronic Funds Transfer (EFT). The University makes EFT payments every Thursday. In order to receive payments via EFT, suppliers must provide details of their nominated Bank Account. For further details, contact accountspayable@cqu.edu.au.

Corporate Credit Card

Corporate Credit Cards are used to make payments for low value purchases, where appropriate and permitted by University Policy and Procedures. For enquires relating to payment please contact the relevant University Buyer in the first instance. Alternatively, contact accounts.payable@cqu.edu.au.