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A risk management approach is required for all events. The following issues are common to most events, and must be addressed in the risk assessment.
Shelter and shaded areas should be provided during outdoor events to ensure minimal exposure to the sun and weather extremes.
Event organisers must ensure effective Evacuation and Emergency procedures are in place for all events. The CQUniversity Security Office must be notified of and involved in planning for all events held at CQUniversity facilities and grounds.
Event organisers must also ensure that all events involving the general public are notified to Emergency Services and as early as possible before the event, and that access for emergency services vehicles and personnel in an emergency is maintained at the event venue at all times.
If an event is to be held at a venue not owned or under the control of CQUniversity, the event organisers must consult with the venue owner or controller to ensure that effective evacuation and emergency procedures are in place prior to the event being held.
Further Information
The following resource provides further information in relation to Evacuation and Emergency procedures:
CQUniversity Online Fire Evacuation Program
Emergency Management Queensland
Event organisers must ensure that precautions are taken to ensure that objects do not fall onto or hit people, either in the immediate or an adjoining area, while undertaking work before, during or after events.
In addition, contractors and other relevant personnel undertaking work must also take precautions to ensure that objects do not fall onto or hit people, either in the immediate or an adjoining area, while undertaking work before, during or after events.
Falling objects include equipment, material, tools and other items or debris that can fall or be emitted sideways or upwards, eg: tools falling off a working platform and equipment falling off ladders.
Access to qualified First Aid personnel and resources is a requirement for all events, and must be assessed as part of the risk assessment.
Categories of First Aid Personnel
There are three categories of personnel who provide first aid services at CQUniversity workplaces:
Number and Placement of Appointed First Aid Officers
This is dependant on the hazards present during the event and the expected severity of the consequences should an incident occur. The choice of first aid facilities and services should be based on the outcome of the risk assessment.
Event Involving a Pool or Water Activities
First Aid requirements for pool or water related activities may require additional First Aid personnel, provisions and equipment, and must be addressed in the ‘Pool and Water Activities' section located on the Major Risks menu. The CQUniversity Sports Centre management can provide further information in relation to this.
Further Information
The following resources will provide further information in relation to First Aid at events:
CQUniversity First Aid Procedures
List of current CQUniversity First Aid Personnel
Event organisers must ensure that all gas cylinders are fitted, used, removed and stored by competent persons, and that cylinders are placed away from direct sunlight and ignition sources.
In addition, only ‘Swap N Go' portable pressurised gas cylinders are to be used for barbeque gas.
The Facilities Management Directorate must be consulted in relation to use of gas cylinders on CQUniversity grounds and facilities.
The following links provide more information in relation to gas cylinders:
Gas Cylinders - Workplace Health and Safety Qld
Storing Gas Cylinders - Workplace Health and Safety Queensland
Safe Storage and Transport of Gas Cylinders in Vehicles - Workplace Health and Safety Queensland
Reporting of incidents is a legislative requirement and as such is mandatory under CQUniversity procedure. All incidents whether pre, during or post event must be reported using the CQUniversity Incident/Hazard Report form. Specific timelines must also be met under legislation and these are also outlined in the Incident/Hazard Report form. Reporting requirements must be clearly communicated to all internal and external stakeholders involved in planning, setting up and running the event. In addition, establishing lines of communication, conducting event meetings, and providing induction and safety briefings are all part of the event management process and must be completed.
CQUniversity Incident / Hazard Report form
CQUniversity Safety and Environment website
Lost persons procedures must also be established to ensure timely response in the event of persons becoming separated. CQUniversity Security Officers can provide further information as to adequate response procedures and must be involved in the planning process.
Manual handling is any activity requiring the use of force by a person to lift, lower, push, pull, carry or otherwise move, hold or restrain an object. Event organisers must ensure that a Risk Assessment includes consideration of manual handling hazards and risks associated with activities carried out before, during and after events. Event organisers must also ensure that precautions are taken to reduce the risk of manual handling injuries while undertaking activities before, during or after events.
Further information
The following resources provide further information in relation to Manual Handling:
Preventing Back Injury (Workplace Health & Safety Queensland)
Safety Links - Manual Tasks (Workplace Health & Safety Queensland)
CQUniversity Safety and Environment Site
Slips, trips and falls are a hazard for all events. There are numerous factors that contribute to the risks of slips and trips. Simple and cost effective measures can reduce the number and severity of these injuries. Event organisers must ensure that a Risk Assessment includes consideration of slip, trip and fall hazards and risks in relation to activities carried out before, during and after events.
Further information
The following resources provide further information in relation to Slips, Trips and Falls:
Guide for Preventing Slips, Trips and Falls (Workplace Health and Safety Queensland)
Event organisers must ensure that sufficient natural and artificial lighting is available for activities being undertaken at the event. This includes not only activities undertaken in the event area, but also access to and exit from the event area such as pathways and car parks. Reduced visibility from inadequate lighting impacts personal security, can result in injury to patrons and event personnel, and property damage to equipment. Event organisers must undertake a Risk Assessment to determine lighting requirements for the event, and ensure that suitable lighting if provided before, during and after the event.
Excessive sun exposure is a serious hazard at events held outdoors. Event organisers are required to reduce the risk to patrons and event personnel of over-exposure to the sun and must ensure that a Risk Assessment includes consideration of sun related factors in relation to activities carried out before, during and after events.
Consideration must be given to providing patrons and event personnel adequate sun protection methods such as sun screen, shaded areas and information and awareness, to reduce the risk of over exposure. The following links provide further information in relation to risks and control measures.
Sun and Heat Safety Measures - Workplace Health and Safety Qld
For all events, outdoor events in particular, the effects of weather must be included in the Risk Assessment. Event managers must ensure that regular weather updates are maintained before, during and after the event to ensure contingency plans can be developed in response to adverse weather changes.
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CQUniversity CRICOS Provider Codes: QLD-00219C; NSW-01315F; VIC-01624D
