Breadcrumb Links:

Online Booking & Payment Request

The purpose of this form is to provide enough information to Accounts Receivable to enable the establishment of an online event for the purpose of collecting monies payable to the University and to collect registration information for you.

This system will offer a streamlined booking system for your conference or event providing an accurate summary of attendees, relevant details and an up-to-date record of outstanding payments. The secure online credit card payment facility provides your customers with a seamless booking system.

If you require any assistance when completing this request form please contact:


CQU Debtors
07 4923 2323
cqudebtors@cqu.edu.au
 
Name of Event:
Event Period
Date and Time		 From: 
To:     
Event Location
The actual address location where the event will take place


City/Town:  State: 
Event Type Conference/Forum
Workshop
Short Course		 Training
Competition
Other:
Registration Date
The date registrations are available from
Last Date for Bookings
The closing date for registrations
Maximum Number of Attendees     (max 999999)
Maximum Number of Places in one Booking     (Suggested no more than 99)
Do you require the names of all persons attending the event?
In some instances you will only need the details of the person making the booking (e.g. Ticket Sales)
Do you expect high demand for this Event?
A Waiting List provision is available		 (Only select Yes if you expect your Event may be sold out. Refer to the value that you nominated in the 'Maximum Number of Attendees' Question)
What is the Revenue Costing for this Event?
Please contact your Finance Officer for this information
Account:  Fund:        Department:
Location: Program:
Class:       Project:   
Will you be offering a discount for Early Bird registrations?
If Yes, what will the closing date be for Early Bird registrations?
Will your fee structure depend on the Attendee Type?
(e.g. Staff, Student, Public, Presenter, Sponsoring Company etc.)
Please outline the proposed fee structure for your event
If your fee structure depends on the attendee type, please list them here.
Attendee Type Early Bird Discount
(Incl. GST)		 Standard Fee/Amt
(Incl. GST)		 GST Code

Note: If you have only one attendee type, enter "ALL"
List all optional Event line items with an applicable GST Code.
(e.g. Additional Workshops, Dinners, Social events, etc.) If more optional items are required, please email them to applicable email address
Event Line Item Amount
(Including GST) 		GST Code
What information do you need from your attendees?
You may choose to customise up to seven data fields (e.g. Dietary Requirements, Qualifications etc.)
Available Reporting Fields Not Required Optional Mandatory
Title, Given Name, Surname
Preferred Name
Gender
Address
Company
Position (within the Company)
Telephone
Fax
Email
ABN
1.
2.
3.
4.
5.
6.
7.
How often do you require a Status Report detailing bookings and payments for your Event? Bi-Weekly
Weekly
Monthly
Other:
Refund Conditions
The conditions under which a refund will be given.

Examples Include:

Refunds will NOT be available or

Refunds will only be available to a certain date
Refund Guideline Location Faculty Website
FSD Online Registration Page
Additional Information The following information is available and may assist Accounts Receivable when establishing my Event online
Promotional Information
Flyers
Web site
Other:
Conference Co-ordinator Details Name:
Faculty/Division/Section:
Campus:
Building Number: Room Number:   Phone:
Email:

Once all details have been completed, please click the 'Submit Request' button. The above details will be forwarded via email to Accounts Receivable and your Event will be configured within the system. Accounts Receivable will contact you and advise of the progress. Once available, customers will have the ability to register for your Event and pay using a secured online payment facility.

Please Note: This form is submitted via email. Please ensure that you click 'Allow' on the resultant message once you have clicked 'Submit', otherwise your request will not be sent.