FAQs - Travel

Do I need to complete a travel form?
If you are travelling domestically - No
If you are travelling overseas - Yes

Who can approve domestic travel?
Refer to Section B Paragraph 3.1 of the Staff travel policy 

Who can approve international travel?
Refer to Section B, Paragraph 4.2 of the Staff travel policy

What are incidental expenses?
This allowance is intended for minor expenses that cannot be pre-purchased in conjunction with accommodation, such as morning and afternoon teas; minor meals; newspapers; local phone calls, bus and train travel where a Corporate Travel Card is not practicable. (Section B, Paragraph 10.2 Staff travel policy)

Am I eligible for incidental expenses?
Incidental allowance is paid for every day travelling on official CQU business which involves an overnight stay (Section B, Paragraph 10.2 Staff travel policy)

I was not away overnight - am I still eligible for incidental expenses?
No. Incidental expenses are strictly only for travel which involves an overnight stay.

What is Homestay allowance?
Where approved travel envisages overnight stay with relatives or friends, an allowance can be paid upon return to the University in lieu of Motel accommodation.

Do I need to acquit the Homestay allowance?
No.

Am I eligible for a cash advance?
In exceptional circumstances staff may apply for a cash advance where travel is to a remote area and the use of the corporate travel card may not be accepted. Further information is available from FSD - Accounts Payable.

How do I apply for a cash advance?
Complete the Request for Cash Advance form located here.

Do I need to complete a Travel Diary?
Yes, if you will be away from home for more than five (5) consecutive nights.
Yes, if you have incurred expense in respect to travel within Australia and the travel is not exclusively related to your employment. (Refer to Section B Paragraph 5 Staff travel policy)

Can I use my Corporate Travel Card for personal expenditure?
No.

Can I get a cash advance on my Corporate Travel Card?
No.

How do I apply for a Corporate Travel Card?
Refer to Section B, Paragraph 9 Staff Travel Policy.

Will the university reimburse me for the cost of my Passport?
No. Passports are personal documents and staff members bear the cost of acquisition.

I have lost my Corporate Travel Card: what do I do?
Contact the card provider as soon as possible and also the Supply Department of FSD.

There is an error on my Corporate Travel Card: what do I do?
It is the cardholder's responsibility to contact the card provider to sort out the error. This can be done by filling out this form, or by contacting the Commonwealth Bank on 13 22 21.